We Need You!
Mission Valley School Association (MVSA) needs volunteers!
Volunteering in your child's school related activity is an INCREDIBLY rewarding experience. If you have not yet experienced that, we highly recommend joining a committee. Email volunteer@mvsa-fremont.org, or log into Konstella (https://www.konstella.com/app) and select “Committees” in the left sidebar.
Click here for Konstella login/registration instructions
If you are interested in volunteering for one-day events like Picture Days, Book Fair, Disaster preparedness, Kids Against Hunger, taking photos during special events, etc., email volunteer@mvsa-fremont.org.
If you plan to volunteer onsite, please complete the Civicore application at https://fremontunified.civicore.com
The application must be renewed each school year.
Please complete all required areas (red *) and any additional information if necessary.
Check "on campus with supervision" unless you've made other arrangements with a teacher.
Upload Driver's License/Valid ID
Volunteer Guidelines
On-campus events during school hours
If you plan to volunteer onsite during school hours, please complete the Civicore application at https://fremontunified.civicore.com (see instructions above)
Sign in at the front office when you arrive to volunteer, then proceed to the appropriate location
MVSA volunteers typically work in specific classrooms, the MUR (multi-use room where lunch is served), the lunch tables near the MUR, or the track.
MVSA volunteers should never interfere with instructional minutes planned by the teachers (including for PE).
When, where, and how volunteers will interact with students should always be arranged ahead of time.
Planning for on-campus events
All on-campus activities must be approved by the Principal or the appropriate teacher.
Give teachers ample time to respond to messages. They are with students almost all day.
MVSA events should never interfere with instructional minutes planned by the teachers.
MVSA may reach out to teachers asking if they’d like a volunteer in the classroom to help with a specific event (e.g., explaining a holiday and/or helping with an art activity).
MVSA may plan optional activities during lunchtime (e.g., arts and crafts activities) or on-campus events after school (e.g., movie night).
MVSA volunteers should NEVER interrupt a class (including PE) to encourage participation in an optional event.
Occasionally, MVSA will help plan special events during regular classroom time (e.g., 5th grade promotion ceremony) in coordination with the Principal.
During school hours, no MVSA event will include pre-planned student performances.
The Multicultural Fest and other after school events would be appropriate for student performances.
Lunchtime activities
Approved activities have included art activities at the two rows of lunch tables near the MUR. These events have included music near the lunch area and decorations at multiple points around campus.
Student participation in MVSA lunchtime activities shall always be optional. Volunteers may encourage—but never require—students to participate.
Students do not always have pockets, so gifts or other materials handed out at lunchtime can make a mess around campus. Another option is to provide these materials to teachers, so they can be used in class or put in Friday folders.
Materials for Friday folders should be delivered to the front office by noon on Wednesday and divided into packets for each classroom. The school secretary can provide the number of students in each classroom.
If you’d like teachers to use these materials in the classroom, they will need additional notice and perhaps some volunteers.
Decorations and clean-up
Any decorations should be up for one day only. Many community members use the campus after school hours, and decorations have been destroyed. This can create a safety hazard and extra work for school staff.
Event planning must always include a clean-up plan, including specific volunteers and a set time.
Expenses
The MVSA Board approves funding for all MVSA events.
Funding for events that occur every year (e.g. Halloween Parade, Jog-a-thon, etc.) will typically be approved at the beginning of the school year.
New requests for funding will require discussion with the MVSA President and/or Vice President, and possibly the Principal. The committee chair will be asked to give a brief presentation at an MVSA meeting and answer any questions before the requested funding is put up for a vote.
Reimbursement Process
Committee leads should ensure that the budget for a specific event does not exceed the approved budget.
MVSA may reimburse up to 20% more than the approved budget, but this should only be used as a last resort.
Volunteers should submit their receipts for reimbursement by emailing president@mvsa-fremont.org.
Include information to reimburse through PayPal, or physical check.
Receipts should be submitted within 3 months of the event or by the end of the school year (whichever comes first).
Facilities reservations
For any event that requires use of school facilities after school (e.g. the MUR for Movie Night or Math Olympiad), the MVSA President or Vice President must submit an online request through Facilitron at least one month in advance.
Committee chairs should plan accordingly.
MVSA Committees
MVSA Executive Board
The MVSA Executive Board is made up of elected officers including the President, Vice President, Secretary, and Treasurer. The Executive Board has monthly meetings with the school principal, staff, and members. Major activities and events of the organization are discussed in the meetings. The Executive Board prepares recommendations to the membership on MVSA policy and fund allocations.
Budget Committee
This committee is responsible for reviewing the monthly bank statements to ensure that all transactions are appropriate, and for conducting an annual review of the MVSA financial records. This is a requirement for embezzlement insurance (bond coverage).
Communications and Website
Help MVSA communicate with parents through flyers, notes in the MVE monthly newsletter, Friday folders, and the MVSA website (http://mvsa-fremont.org/).
Busy Beaver Fundraiser
This is our fall fundraiser for the school. Committee members create posters and post around campus, print flyers and coordinate with the office to place flyers in Friday folders, and otherwise work with the MVSA executive board to maximize participation and donations.
Jog-a-thon
This is our spring fundraiser for the school, and usually happens around the end of April. Students raise money for the school by asking family and friends to sponsor them for running around the 1/4 mile track. K-3rd graders will run for 20 minutes and 4th-5th graders will run for 30 minutes. They will receive lap marks every 1/8th mile.
Volunteer for one-day events
Be a potential volunteer for one-day events such as Picture Days, Book Fair, Disaster preparedness, Kids Against Hunger, taking photos during special events, etc.
December Toy Drive
The chair has to coordinate with Tri-City Volunteers, which will deliver the donation bins and take away the bins. Will also need to coordinate with the front office to advertise the toy drive through emails, posted fliers, and Friday folders.
Family Fun Night
This committee organizes fun social events for MVE parents and students to come together and build community. Possibilities include movie nights, game nights, family science night, potlucks, etc. Events typically occur in the multi-use room (MUR) on campus.
Green Team
We have a lovely garden near the MUR/staff parking lot and this year we grew pumpkins, tomatoes, flowers, and herbs. We proved we can sustain the garden beds through summer, but there is a lot more to do as we aim for green campus. We also plan to join K-12 FUSD School Garden Network.
Halloween Parade Support
Help the school make Halloween special for the students! Students and teachers will dress in costume for the Halloween parade. MVSA will set up decorations, prepare candy-free goodie bags, and take photos and video to post online for parents.
Multi-Cultural Festival
In the past, there have been separate celebrations for Diwali and Lunar New Year, which occurred after school hours. This committee may wish to organize a single multi-cultural celebration, or perhaps smaller events around specific holidays. For example, MVSA could work with teachers to provide students with a fun take-home activity related to specific holidays.
Teacher and Staff Appreciation
The teacher and staff appreciation committee organizes a welcome breakfast on the first day of school, and events for Teacher/Staff Appreciation Week (first full week of May) such as:
- Flowering plants on Monday
- Thank you cards on Tuesday
- Bagels and Coffee on Wednesday
- Posters on Thursday
- Luncheon on Friday
ACSL – American Computer Science League
American Computer Science League (ACSL) organizes computer programming and computer science contests for K-12 schools, organizations and local groups. The 2022-2023 school year will be our 45th year of continuous operation! Last year, over 700 teams in the United States, Canada, Europe, and Asia participated.
MVSA is proud to bring this to our students this year.
Math Olympiad
MOEMS® was established in 1979 and is one of the most influential and fun-filled math competition programs in the United States and throughout the world, with over 120,000 students from every state and 39 countries participating. The objectives of MOEMS®are to teach multiple strategies for out-of-the-box problem solving, develop mathematical flexibility in solving those problems, and foster mathematical creativity and ingenuity.
MVSA coordinates this event by helping to form teams, provide test materials and facilitate the test taking in the school campus.
Science Olympiad
Founded in 1984, Science Olympiad is the premier team STEM competition in the nation, providing standards-based challenges to 5,500 teams at 400 tournaments in all 50 states.
MVSA helps coordinate this event for the school.
Scripps Spelling Bee
Scripps Spelling Bee
5th Grade Pool Party
We are looking for someone to chair this event.
5th Grade Promotion Ceremony & Party
We are looking for someone to chair this event.
5th Grade Science Camp
The school is re-evaluating plans for 5th Grade Science Camp. Stay tuned.
Konstella Test Group
This is the group to test Konstella.
Safety Committee
MVSA Safety Committee will work very closely with the MVE Safety Committee that is setup by MVE administration staff. This committee will serve as a representative of the parents. We will be providing volunteer support and any funding support that might be needed to employ safety measures or instruments in the school to ensure safety for all our kids.
Yearbook Committee
Yearbook committee is to collect pictures throughout the school years, verify the class portraits, make yearbook pages, manage the yearbook sales and distribute the yearbooks. We need a Chair to make the work plan and communicate with the school and the vendor for yearbook issues. We need 7 co-chairs to help with the detailed tasks.
Responsibilities:
Chair: sign the yearbook contract, make work plan, manage the co-chairs, communicate with the school and vendor for yearbook issues, manage the yearbook design and the sales
- 1 Co-chair for event pictures
- 1 Co-chair for student group pictures
- 1 Co-chairs for yearbook sales and distributions
- 4 Co-chairs for class portrait verifications
All the co-chairs need to help make at least 6 yearbook pages
Room Leads
Sign up to be a room lead for your child's classroom. We will contact you for smaller tasks specific to your child's classroom or grade. You are always free to accept or turn down these tasks.